Session Format and Presentation Instructions

Presenter must review with co-authors whether their presentation aligns with the assigned session and complete a confirmation form by Wednesday, Feb 8, 2023.

Click here for the tentative program. 

Oral Presenter Confirmation Form | Pitch-and-Poster Presenter Confirmation Form

Oral Presenters

• You are allotted 14 minutes for your talk (10 minutes presentations plus 4 minutes for Q&A).  Timing will be strictly enforced 
• Presenters will be required to use the conference AV system to minimize setup time. Your slides must be submitted at least one day before your scheduled talk day to this Dropbox folder.  Please prefix your filename with your oral session number and talk number for easy identification. For example, O3-4 John Doe.pptx if you are in Oral session 3, talk number 4. 
• Please arrive at the presentation room at least 10 minutes prior to the beginning of the session. There are two parallel sessions – please consult the program to make sure you go to the correct room.
• The preferred formats are Microsoft PowerPoint and Adobe PDF. Please prepare your slides in 16:9 aspect ratio. We suggest bringing a copy of all the files including movies on a USB key. If you are including videos in your presentation, it is highly recommended you use a standard codec to avoid playback issues. Exporting the presentation using the Package for CD option from PowerPoint will ensure that all media files are copied into one location and file paths are adjusted inside the presentation. Windows Video Player is installed in the presentation computer.
• General guidelines for preparing your presentation:
  1. Ensure that all text, figures, tables, etc. are visible in a large conference room (keep font size > 24 pt).
  2. Images should be high contrast so the audience can clearly see your findings; make images and data tables as large as possible.
  3. Avoid low-contrast color combinations – e.g. red text on a dark blue background, blue on black, pale grey on white.
  4. Ensure that you have an appropriate number of slides in your presentation.  As a rule of thumb, you should have one slide per minute of talk time; fewer if you have slides with complex figures or tables, or if you will show a long animation/movie.
  5. Practice your talk prior to the meeting.
  6. Projectors are 16:9 aspect ratio. Native panel resolution is 1920 x 1080
• Best presentation awards will be handed out at the closing ceremony.

Pitch-and-Poster Presenters

• Pitch-and-poster presenters will first give a 3-minute pitch. Immediately after your pitch session, there will be a 30-minute poster session in the Poster hall for you to discuss your work with symposium participants and answer questions. 
• For your pitch, please prepare a one-page static slide (3MT style, no animation – see below for links to examples) in landscape PDF format. 
• Presenters will be required to use the conference AV system to minimize setup time. Your pitch slide must be submitted by uploading your file to this Dropbox folder no later than end of day Friday, March 17, 2023.  If your slide is not received by the deadline, a slide with your name and a title of your abstract will be displayed when you give your pitch.  Please prefix your filename with your pitch session number and talk number for easy identification. For example, P3-4 John Doe.pdf if you are in pitch session 3, talk number 4. 
• Guidelines for preparing your pitch presentation:
  1. Resources on how to prepare your 3MT slides are available on the internet.  For example, see http://www.sussex.ac.uk/internal/doctoralschool/researcherdev/threeminth... and https://www.mcgill.ca/skillsets/files/skillsets/mcgill_3mt_presenter_gui...
  2. Ensure that all text, figures, tables, etc. are visible in a large conference room (keep font size > 24 pt).
  3. Projectors are 16:9 aspect ratio. Native panel resolution is 1920 x 1080
  4. Timing will be strictly enforced to ensure a smooth handover between speakers. Please ensure that you have rehearsed the timing of your pitch beforehand. The session chair will introduce each speaker and the title of the pitch.
• For your poster, it should be on display for the full duration of the symposium.  Set up time is 7:15-8:00 on Thursday, March 23.  Meeting staff will provide Velcro to mount your poster.  Posters should be self-contained; there will be no access to electrical outlets.  Remove posters between 17:00 -18:00 on Friday, March 24.  Posters remaining after this time will be destroyed.
• Guidelines for poster presentation
  1. Prepare a poster no more than 48" wide and no more than 44" tall.
  2. Ensure that all components (text, figures, tables, etc.) are clearly legible at distance of approximately 2 m; a font size > 30 pt is required to achieve this.
  3. Images should be high contrast and appropriate brightness.
  4. Write just enough to tell your story.
• Poster awards will be handed out at the at the closing ceremony.